IR35 is the tax anti-avoidance legislation that was introduced in 2000 to combat “disguised employment”. The changes are believed to be aimed at organisations who engage with limited company contractors in order to avoid paying employers national insurance and the majority of their workforce is made up of such contractors.
In brief, IR35 contains the set of rules that govern employment status and whether an interim contractor is an employee for tax purposes (inside IR35), where the PAYE tax rules should apply or an independent contractor (outside IR35) which allows more freedom regarding how the contractor is paid and the tax that they pay.
Please note that the changes in legislation cover payments made after 6th April 2020 and therefore will cover the days worked in March 2020.
The IR35 rules and tests themselves are not changing, but simply who holds responsibility for determining an interim contractor’s status. The responsibility is currently with the interim contractor but from April 2020, it will fall to the end client (the hiring manager).
If the interim contractor is deemed to be working inside IR35 for an assignment, then we will have a statutory duty to ensure that tax & national insurance (both employers and employees) plus apprenticeship levy are applied to their payments which will affect the cost of those contractors. The contractor will have the option to engage with an umbrella company or continue to work through their limited company under the “off-payroll” rules. Whether the contractor chooses to be paid “off-payroll” or via an umbrella company, there are likely to be additional charges invoiced each month to cover the employers NICs and apprenticeship levy.
How will this affect you?
Moving forward, we will need an “Employment Status Determination” for all interim contract assignments that we support you with. In simple terms that means that you will need to tell us if the assignment falls inside or outside the scope of IR35.
We are working closely with Brookson Legal, the leading IR35 specialists in the UK and so Eton Bridge Partners can offer each hiring manager support in the determination of whether a role should sit inside or outside IR35. In addition, if you would like further assurance, Brookson Legal are able to carry out an independent review of an assignment for a small fixed fee. As long as it can be proven that reasonable care and consideration has been taken during the determination process, there is unlikely to be any comeback from HMRC.
It is also important to note that an interim contractor is able to challenge the determination and so simply labelling all interim contractors as inside or outside IR35 is not exercising reasonable care.
It should be noted that for our own internal forecasting purposes, Brookson Legal have recently reviewed all of our current interim contract assignments and the vast majority were deemed to be outside the scope of IR35.
What do you need to consider in making the determination?
The key tests involve assessing the areas of substitution, control and mutuality of obligation. Please note that ALL 3 of these tests need to be satisfied for the assignment to fall inside IR35. In other words, the answer to one or more questions in ALL of the categories needs to be “no” for the assignment to fall inside. There are a number of online tests available, including the CEST tool provided by HMRC however they are not totally reliable, and some give an “inside” determination if only one test is failed. Please also note that if the contractor is an Office Holder (Director) registered at Companies House then they will automatically be inside IR35.
The main tests are:
Would the contractor be permitted to supply an alternative individual on behalf of their limited company to provide the services?
Has the contractor ever exercised their right to provide a substitute?
Can the contractor decide where they work from day-to-day?
Does the contractor have the freedom to decide when they work?
Does the contractor work without direct supervision?
Can the contractor decide how to do the work without their method having to be checked by the client?
Mutuality of Obligation (MOO)
Is the contractor working towards pre-defined deliverables or on a specific scope of work?
Is the contractor free to refuse tasks which arise and fall outside the scope of the agreed contract? Similarly, can they refuse future assignments?
We see this change as a positive move as it will ensure that all interims coming into your organisation will have clear objectives that will be defined at the outset. Going forwards we will work with you to ensure that there is clarity at the start of an engagement as to how an interim contractor will be used and ensure that the contract reflects the agreed deliverables which will only strengthen the value proposition of Eton Bridge Partners.
What do I need to do now?
If we are currently supplying interim contractors to your organisation, we will be in touch in early November to obtain your Employment Status Determination for each assignment. We will share the information that we have received from Brookson Legal and will happily introduce you to them should you wish to receive an independent view. They will perform the assessment for you for a fee of £150 per assessment. This would provide you with valuable knowledge to enable you to carry out your own assessments in the future.
Once we know the status of the assignment, we will discuss the payment options with the interim contractor and will inform you of any additional charges that may apply.
Please rest assured that we will help guide you through these changes and will work closely with you and the interim contractors to minimise any impact.
The IR35 rules themselves are not changing, but simply who holds responsibility for determining an interim contractor’s status. The responsibility is currently with you, the interim contractor, however from April 2020, it will fall to the end client (the hiring manager).
How will this affect you?
If the assignment is deemed to be inside IR35 then we will have a statutory duty to ensure that PAYE and NICs are applied to all payments relating to that assignment. This could be through an umbrella company or by us deducting PAYE & NICs from your invoice before it is paid. The client may also incur additional statutory costs for your services.
What are Eton Bridge Partners doing to prepare for these changes?
We have engaged with Brookson Legal, the leading IR35 specialist law firm in the UK and they have assessed all of our current assignments. We will use this information to support our clients and hiring managers with their Employment Status Determination in preparation for the changes.
We are working hard to ensure that our clients have all of the information required to make an accurate assessment. They do have a duty to take “reasonable care” in making their assessment and you do have the option to challenge their decision if you have good reason to believe it is inaccurate or you have additional information which should be taken into account.
The key tests involve assessing the areas of substitution, control and mutuality of obligation. Please note that ALL 3 of these tests need to be satisfied for the assignment to fall Inside IR35. In other words, the answer to one or more questions in ALL of the categories needs to be “no” for the assignment to fall inside. There are a number of online tests available, including the CEST tool provided by HMRC however they are not totally reliable, and some give an “inside” determination if only one test is failed. Please also note that if you are an Office Holder (Director) registered at Companies House then you will automatically be inside IR35.
These are the areas to consider with the three main IR35 tests:
Are you permitted to supply an alternative individual on behalf of your limited company to provide the services?
Have you ever exercised your right to provide a substitute?
Can you decide where you work from day-to-day?
Do you have the freedom to decide when you work?
Do you work without direct supervision?
Can you decide how to do the work without your method having to be checked by the client?
Mutuality of Obligation (MOO)
Are you working towards pre-defined deliverables or on a specific scope of work?
Are you free to refuse tasks which arise and fall outside the scope of your agreed contract? Similarly, can you refuse future assignments?
It is important to note that there are other factors which can be considered, but the above 3 are the most significant.
What will happen next?
We will write to you individually in due course if your assignment will be affected by the changes.
If your current assignment falls outside IR35, no further action needs to be taken.
If, however, your assignment falls inside IR35, you will have the option of being paid through an umbrella company or continuing through your limited company under the “off payroll” rules, whereby PAYE deductions will have to be made from your invoices. We will provide more details on the options available to you nearer the time.
If at any time you have any queries relating to your status, please inform your Eton Bridge Partners consultant in the first instance and we will help facilitate a discussion with the client.
Help is on hand
Please rest assured that the team at Eton Bridge Partners will be on hand to support you through these changes.
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